Article V - Duties of Officers
Subject to the limitation of the Articles of incorporation, and the Laws of the State of Washington , all corporate powers shall be exercised by, and the elected Board shall control the business and affairs of the Association. The Board will be the governing body of the Association insofar as Rules, policies, and the by-laws and amendments thereto, and such other matters as the Board and its officers may bring before them. The Board shall be responsible for the enforcement of all GEJFA league rules and corporate policies established by the IJF. They shall have authority to address all violations and impose any appropriate penalties.
The highest degree of ethical conduct is expected of all participants in the program. This includes strict adherence to both the spirit and the letter of the rules and regulations of this program. The use of alcohol, profanity and tobacco during practices, games or at Northshore school facilities is strictly prohibited. Drugs are not to be used by any player without the advice of their physician. All rule infractions or conduct contrary to the ethical standards of this program are subject to review by the Grievance Committee, and can result in penalties being assessed against violators. Depending on the degree and nature of the violations, penalties could range from probation to expulsion of any adult or player from the program.
A majority of the voting membership shall be sufficient to remove any Board member for cause. The officers of the Association shall hold office until their successors are chosen and qualified, except that the Board may declare a vacancy in the event that an officer fails to attend three consecutive meetings or fails to perform the duties of his/her office.
President & GEJFA Representative
Shall be the principle executive officer of the System and will administer the by-laws and Rules of the IJF as set forth by the Board. Will appoint all committees. Will administer the by laws and rules of the IJF as set forth. Will receive and review all grievances. Will be given certain discretionary powers to permit carrying out the policies of the Board. Will be an Ex-Officio member of all committees. Will have prime responsibility for recruiting new board member candidates from among the membership. With the exception of the annual meeting of members, the President shall only vote on issues to break a tie. Based on requirements of the Greater Eastside Junior Football Association, the President shall also be designated as the Greater Eastside League Representative.
Shall have the prime responsibility for making decisions related to scholarships.
As Greater Eastside League Representative, the President will represent and advise the IJF Board on all matters pertaining to The Greater Eastside Junior Football League (GEJFA). Will carry out all policies and vote in accordance with the decisions set forth by the IJF Board as its representative on the GEJFA Board. Will work with the Registrar to maintain complete and accurate team rosters. Will conduct team certification including weigh-in to ensure that players are placed on a team in accordance with GEJFA and IJF rules. Will be responsible for the training and orientation of all weigh-masters. Shall have the prime responsibility for insuring that all players and coaches are in compliance with league rules and policies. The Ptesident, shall be authorized to temporarily suspend any individual or activity that poses an immediate physical danger, safety hazard or is a gross violation of league or IJF rules. Serves as standing member of the Coaches Selection Committee. Will report to the Board on conditions related to the above duties.
Shall be the principle operating officer of the association and will assist the President in administering the by-laws, policies and rules of the IJF as set forth by the Board. Shall serve as the President in the presidents absence. Will be given certain discretionary powers to permit carrying out the policies of the Board.
Shall have the prime responsibility for insuring that all standards related to safety, training, equipment, discipline and other football matters are conducted properly. Chairs Coaches Selection committee. Shall monitor and maintain records on coaches background checks and training requirements , Will be responsible for the League Safety Program. maintain a roster of coaches and medical assistants who have received first aid training.
Will recommend for adoption by the Board such rules, policies and equipment necessary for the maximum safety of youth tackle football participants. Shall multimedia training and who are designated as practice site medical attendants. Will work with the GEJFA league representative, and other Board members as required to organize and conduct all preseason coaches meetings. Will act as liaison to the Inglemoor High School football staff helping to coordinate IJF coaching and player clinics. Will report to the Board on conditions related to the above duties.
Will assist the President, in the recording of the minutes and any other matters pertaining to the distribution of all information to the membership, staff and Board. The Secretary will handle the general correspondence, newsletters and record keeping associated with IJF administration. The Secretary will prepare the annual calendar for the association with input from the Board. The Secretary will distribute minutes of meetings in written form to the Board members within two days of the meeting
Will be custodian of all property of the IJF. Will receive all monies that accrue to the IJF from any source other than registration, and deposit them in a bank, in the name of the IJF. Will submit the financial record of the IJF to the Board for audit when directed and at least once a year. Will see that all authorized bills are paid promptly and will assure that no payments are made or unauthorized obligations are incurred. It shall be the function of the Treasurer, in conjunction with the President, to prepare an annual budget for board approval. A monthly financial statement will be submitted in writing, at each Board meeting. The Treasurer will be responsible for filing out state and Federal Exemption Certificates for the IJF. Will report to the Board on conditions related to the above duties
Will be responsible for distributing all IJF participant forms. Will organize and conduct the annual signup process for all players. Works with the school district and others to insure proper community notification of IJF registration. Will maintain a complete and accurate database with records on each player for two years. Will be responsible for the collection and storage of age verification records for each player. Will work with the League Representative to maintain complete and accurate rosters. Will report to the Board on conditions related to the above duties.
Shall have the prime responsibility for the inventory, distribution and repair of all equipment. Will maintain a complete and accurate equipment database with distribution and repair history for every piece of equipment. Will be responsible for the training and orientation of all equipment volunteers and coaches. Will report to the Board on conditions related to the above duties. The Board will make the final decision regarding what equipment will be retired, purchased and from whom it will be purchased based on information provided by the Equipment Coordinator and Equipment Officers.
Will have prime responsibility for securing practice fields and stadium game dates for the season. Will submit a letter outlining the league requests to the Northshore School District upon approval of the Board. Will serve as the liaison to the Northshore School District fields office. Will work with the GEJFA league scheduler to schedule regular, post season and playoff games. Will report to the Board on conditions related to the above duties.
Shall have prime responsibility for the management and scheduling of IJF Field Managers. Will insure all field managers are properly trained in GEJFA, NSD and IJF Field Management requirements. Monitors performance of the field managers to insure compliance with all appropriate rules and policies Will report to the Board on conditions related to the above duties.
With concurrence of the Board, will propose and conduct all league fundraising activities including the selection and management of vendors selected to perform activities like Concessions, and Merchandise sales Manages the primary fund raiser approved by the Board to supplement Registration Fee’s etc.. Coordinates the Team Picture process, including, distribution of materials and scheduling. Works with representatives from each team to accomplish the above tasks
Ensures that all fundraising activities and programs are in compliance with State and Federal laws pertaining to non-profit organizations. Will coordinate the Team Picture process.. Will report to the Board on conditions related to the above duties.
All Board members may be required to perform other duties as pertains to their specific office or as directed by the Board.