Name, page 1, (I) (Inglemoor Junior Football, Inc.)

Purpose, page 1, (II)

Objective, page 1 (II-1)

Area served, page 1, (II-2)

Schools Served, page 1, (II-2 area served)

Membership, page 1, (II-3)

Board of Directors, pages 1-2-3-4-5, (II-3-membership)(III-management)(IV-duties)

Participation, page 2, (II-4)

Management, page 2, (III)

1.      Business and Property, page 2

2.      Number of Directors, page 2

3.      Election of Directors, page 2

4.      Annual Corporate Meeting, page 2

5.      Voting by Directors, pages 2-3

6.      Rules of Order, page 3

7.      Removal of Directors, page 3

8.      Reasons for Dismissal or Directors, page 3

9.      Filing Additional Board Positions, page 3

10.  Elections, page 3

Board Officer Duties, pages 4-5, (IV)

1.      Attendance, page 4

2.      Responsibilities of the President, page 4

3.      Responsibilities of the Vice President, page 4

4.      Responsibilities of the Secretary, pages 4-5

5.      Responsibilities of the Treasurer, page 5

Committees, pages 5-6-7, (V)

1.      Grievance Committee, page 5

2.      Registration/Recruiting Committee, pages 5-6

3.      Concession Stand Committee, page 6

4.      Coaches Committee, pages 6

5.      Fund Raising Committee, pages 6-7

6.      Nominating Committee, page 7

By-Laws Amendments, page 7, (VI)

1.      Change or Amend, page 7

2.      Amendments, page 7

Assets, pages 7-8 (VII)

1.      Use of Assets, page 7

2.      Dissolution, pages 7-8

Policy, Splitting Teams pages 9-10 (VIII)

Inglemoor Junior Football, Inc.
By-Laws

 

 

ARTICLE I – Name

The name of this organization is Inglemoor Junior Football, Inc., herein referred to as IJFI.

ARTICLE II – Purpose

SECTION 1. OBJECTIVE OF IJFI:

The objective of IJFI is to offer the youth of this community a recreational outlet and at the same time install a healthy value system toward athletic competition.

IJFI encourages active family participation and relies entirely upon responsible adult volunteers.

SECTION 2. AREA SERVED:

IJFI shall service the youth of the area and levels (approved by the Board of Directors) as specified in the League (Greater Eastside Junior Football Association) Rules. These youth shall reside in the geographic area served by IJFI. The geographic area to be served by IJFI is determined by the boundaries of Inglemoor Senior High School of the Northshore School District and all feeding junior high and elementary schools. However, they can be amended where appropriate with the cooperation of other affected (adjacent) member systems of the Football League.

SECTION 3. MEMBERSHIP:

IJFI is open to all persons, regardless of race, color, creed or gender who are interested in participating in the activities of IJFI, or assisting IJFI in achieving purposes as defined in Article II, Section 1. The Active membership of IJFI shall be:

·        The Board of Directors

·        IJFI Coaches

·        Parents/Guardians of youth participating in IJFI programs

·        Other interested adults working for the interest of youth programs

SECTION 4. PARTICIPATION:

The Active membership shall not be entitled to vote other than at the election of the Board of Directors, nor shall the Active membership be entitled to receive written notice of IJFI meetings. The Active membership of IJFI may participate in committees and carry out any responsibilities designated to them by the Board of Directors. Active membership will be welcome to attend all meetings.

Parents/Guardians of youth participating in IJFI agree to actively support all fund raising endeavors.

ARTICLE III – Management

SECTION 1. BUSINESS AND PROPERTY OF IJFI:

The business and property of IJFI shall be managed by the Board of Directors.

SECTION 2. NUMBER OF DIRECTORS:

The Directors of IJFI shall consist of a minimum of five (5) voting members.

SECTION 3: ELECTION OF DIRECTORS:

The Directors of IJFI shall be elected by a majority vote of the Active membership of IJFI present at the Annual Corporate Meeting.

The term of office of each Board member shall be one (1) calendar year commencing January 1 of the year (following the election held at the Annual Corporate Meeting) and extending through December 31 of that year.

SECTION 4. ANNUAL CORPORATE MEETING:

The Board of Directors shall hold its Annual Corporate meeting prior to December 31st.

SECTION 5. VOTING BY DIRECTORS:

1.      Each member of the Board of Directors shall possess one vote in matters coming before the Board.

2.      Voting by telephone is permissible when conducted by the President and/or Executive Vice President. Each Board member must be contacted and a two-thirds majority will prevail.

3.      Voting by proxy shall be allowed only with a signed proxy statement filed with the Secretary Officer.

4.      A quorum shall constitute a minimum of four (4) elected persons at a called business meeting providing that the President and/or Vice President is also in attendance.

5.      Officers are defined as President, Executive Vice President, Treasurer and Secretary. President at Large if needed (usually previous year’s President training, advising new).

6.      Directors are defined as Vice-President Equipment, Vice-President  Fields, Vice –President Fund Raising, Vice-President Concessions, Vice-President Field Managers, Coaching Consultant, GEJFA Representative, Team Parent Coordinator, Vice-President High School Relations.

SECTION 6. RULES OF ORDER:

Roberts Rules of Order (see Att. 1) shall govern where they are applicable and not inconsistent with these by-laws, special rules and/or the IJFI rules and regulations.

SECTION 7. REMOVAL OF DIRECTORS:

Any Director may be removed from office by a two-thirds vote of all the Directors at any Corporate meeting. Notice of the proposed removal of a Director must be given to said Director seven (7) days prior to the date of the meeting at which such removal is to be voted upon. Such notice to the Director must state the cause of the proposed removal. Said Director is encouraged to attend the meeting to present supporting testimony on his/her behalf.

SECTION 8. REASONS FOR DISMISSAL OF DIRECTORS:

Directors may be removed from the Board for any of the following reasons:

1.      Absence from three (3) consecutive meetings

2.      Conduct not in keeping with the spirit of IJFI

3.      Unwillingness or inability to fulfill appointed position

SECTION 9. FILLING ADDITIONAL BOARD POSITIONS:

Any additional positions required by the Board of IJFI shall be filled via a majority vote of the Board of Directors. Such appointees shall serve under all applicable guidelines through December 31 of that year.

SECTION 10. ELECTIONS:

1.      Majority vote shall rule

2.      If two (2) or more ballots are necessary for any position, the nominee receiving the least number of votes on the previous ballot will be dropped from succeeding ballots

3.      The Board shall elect for a one (1) year term of office the following administration:

a.       President

b.      Vice President

c.       Secretary

d.      Treasurer

e.       President at Large (if needed to train new president)

ARTICLE IV – BOARD OFFICER DUTIES

SECTION 1. ATTENDANCE:

It shall be the responsibility of each Board member to attend all regularly scheduled and emergency meetings of IJFI.

The Board will attempt to meet monthly from January through November inclusive. These monthly meetings will be open to all Active members in good standing with IJFI. During the months of August, September and October, the Board will attempt to meet at least twice monthly, with the additional meetings not open to all members, except when agreed to by Board vote.

SECTION 2. RESPONSIBILITIES OF THE PRESIDENT:

The PRESIDENT shall:

1.      Preside at all meetings

2.      Conduct the affairs of IJFI

3.      Execute policies established by the Board members and officers

4.      Vote only in the event of a tie

5.      Be an Ex Officio member of all committees

6.      Attend league meetings as conducted by the league presidency (at this time the Greater Eastside Junior Football Association)

7.      Review and approve all scholarship offers

 

 

SECTION 3. RESPONSIBILITIES OF THE VICE PRESIDENT:

The VICE-PRESIDENT shall:

1.      Preside at meeting in absence of the President

2.      Chair the Nominating Committee

3.      Chair the Grievance Committee

4.      Conduct semi-annual treasury audits

5.      Chair the Coaches Committee

SECTION 4. RESPONSIBILITIES OF THE SECRETARY:

The SECRETARY shall:

1.      Take minutes of all Board meetings.

2.      Maintain a record book in which by-laws, special rules and minutes are entered, with any amendments to those documents properly recorded, and shall have current record books on hand at all meetings.

3.      Send out notices and handle all other correspondence that is not the proper function of a committee.

4.      In the absence of the President and Vice-President will call the meeting to order and preside until the election of a chairman pro-tem, which would take place immediately.

5.      Chair committee to review and amend league by-laws prior to the Annual Corporate Meeting.

SECTION 5. RESPONSIBILITIES OF THE TREASURER:

The TREASURER shall:

1.      Be responsible for maintaining bank account(s) which shall carry the signatures of two (2) additional Board members – any two of which shall be sufficient to sign checks. A single signature is sufficient on checks amounting to two hundred fifty (250) dollars or less. Checks exceeding two hundred fifty (250) dollars must have prior President approval.

2.      Present a written financial report at the Annual meeting and current reports at the Board meetings.

3.      Keep records for the receipt and disbursement of all monies and securities of IJFI.

ARTICLE V – COMMITTEES

When at all possible, the affairs of IJFI will be conducted through committees. A chairperson will be appointed by the Board for each committee.

Chairpersons may elect to assign or share some or all of their duties with Active Board members as a means of developing a wider base of participation in IJFI activities; however, the elected or appointed chairperson retains full responsibility for the duties of the position.

SECTION 1. GRIEVANCE COMMITTEE:

The Grievance Committee shall be responsible for:

1.      Investigating complaints and protests and present their findings to the Board in order that appropriate action may be taken by the Board.

2.      Executive Vice-President shall appoint committee members and preside as Chairperson.

3.      If Grievance is because of the Vice-President, the President may appoint committee to investigate complaint and/or protests.

SECTION 2. REGISTRATION/RECRUITING COMMITTEE:

The Registration/Parent Information Committee Chairperson shall be responsible for the following:

1.      Distributing information regarding upcoming season; announcing time and place of registration.

2.      Conduct registration

a.   Recruitment of new players

b.   Solicitation of returning players

3.      Record all player transactions on the proper forms and maintain an accurate and up-to-date record thereof.

4.      Receive and review applications of players and check residence, age, and weight eligibility; direct waiver requests to the President whenever this is deemed necessary.

5.      Prepare team rosters in compliance with System and League requirements and keep current.

SECTION 3. CONCESSION STAND COMMITTEE:

The Vice-President of Concession Stand Committee Chairperson will be appointed by the Board and will be responsible for the following:

1.      Responsible for set-up and operation of the Concession Stand

a.       Primary purpose is fund raising

b.      Maximize parent participation at all team levels

c.       Purchase stock and maintain inventory control

SECTION 4. COACHES COMMITTEE:

a.       Membership – The Executive Vice-President shall appoint the members of the Coaches Committee

2.      Duties – The duties of the committee shall be as follows:

a.       Selection of head coaches:

1)      Assistant coaches should have a thorough understanding of football and youth sports

b.      Coaching staff organization behavior guidelines

c.       When available coaches training and certification from clinics certified by the Board of Directors of the Greater Eastside Junior Football Association

d.      First Aid training should also be included whenever possible for coaching staffs.
Review and make recommendations for changes in IJFI’s Split Policy to the Board of Directors.

 

SECTION 5. FUND RAISING COMMITTEE:

The Vice-President of Fund Raising shall chair Fund Raising Committee– The Fund Raising Committee shall consist of  Individuals from the Active membership as requested by the chairperson

1.      Duties – The duties of the Fund Raising Committee shall be to explore activities that are suitable for raising funds to finance Inglemoor Junior Football.

2.      Expenses – Costs to be considered when determining fund raising activities include but are not limited to the following:

a.       Equipment

1.      Uniforms

2.      Field Equipment/Fees

3.      Supplies, etc.

b.      League Fees – Referees

c.       Insurance

d.      Fund Raising Costs

e.       Special Trophies

f.        Operational Supplies

SECTION 6. NOMINATING COMMITTEE:

Whenever possible the Vice President shall serve as the chairperson of the Nominating Committee. The responsibilities of the chairperson (Executive Vice-President) are to gather nominations for the officers and chairseats and conduct the elections of officers for the upcoming season. Elections shall be governed according to Article III Section 9 of the by-laws.

ARTICLE VI – BY-LAWS AMENDMENTS

SECTION 1.

The organization and by-laws, including exhibits and appendixes, may only be changed by a majority vote of the board as part of the regular monthly meeting. Amendments may be made at any time and must be submitted to the Board at least thirty (30) days in advance for review and approval.

SECTION 2.

Amendments must be proposed by Board members.

**NOTE** The Active membership must submit ideas through voting Board members.

ARTICLE VII – ASSETS

SECTION 1.

1.                  No member of IJFI shall receive, at any time, any earnings or pecuniary profit from the operation of IJFI.

2.                  This does not prevent the payment to such persons, reasonable compensation for services rendered to or for IJFI in effecting any of its purposes as shall be fixed by the Board.

3.                  No person or persons shall be entitled to share in the distribution of any of the assets upon the dissolution of IJFI.

SECTION 2. DISSOLUTION:

All members of IJFI are deemed to have expressly consented and agreed that upon dissolution of IJFI whether voluntary or involuntary, the assets of IJFI remaining in the hands of the Board, shall after all debts have been paid, be delivered and paid over exclusively to a non-profit organization as determined by the Board.

 

ARTICLE VIII – POLICIES

SECTION 1 IJF Policy for Splitting Teams

Issue:

When IJF has registered a sufficient number of players to require (by GEJFA Squad Limit rule), splits at four out of five levels. It is anticipated that the situation will continue into the future, requiring a permanent organized way of splitting teams.

GEJFA RULE:

“B. Squad Limit:

(1) Although the GEJFA Council recommends at least 22 players per team, a minimum of 14 and a maximum of 33 players may be assigned to a team. A team must take up to 26 players in the order of application before being considered full and turning potential players away or putting them on a waiting list. A System may divide (‘split’) a team into two equal teams when the team roster has 28 to 33 players. A System must divide a team when the team roster reaches 34 players. ‘Equal’ is understood by the GEJFA Council to mean that parity of numbers, skill, size, age, etc. will be used to achieve balance. A geographic split by school boundaries is considered by Council to satisfy the desire for equity. Whatever the method of achieving the split, it must be approved by the GEJFA Council prior to implementation. If a System has team splits at more than one level, the splits must be done in a like manner (e.g., all geographic or all by draft) for all teams within that System (Note: minor deviations between levels is permitted for purposes of achieving equity in numbers).”

 

Policy:

Split Teams consistent with Junior High School boundaries. What that means is the players attending the following schools would play on the teams indicated:

Northshore (Team)	Kenmore (Team)
Northshore Junior High	Kenmore Junior High
Sunrise Elementary	Arrowhead Elementary
Moorlands Elementary	Lockwood Elementary
Woodmoor Elementary	Shelton View Elementary
	Kenmore Elementary

 

When Equity in the number, experience, age or skill of players is not achieved by this method, a Swing school is selected and used to equalize the squad size, experience, age and skill of the teams. Every effort will be made to keep schools in tact and to maintain the integrity of the Junior High School boundaries to the extent possible.

Players legitimately participating at IJF (waivers, moved and grandfathered) that reside outside the normal; boundaries of the system shall also be used to equalize the squad size, experience, age and skill of the teams.

The third criteria for splitting teams will be reverse order of registration, i.e., the last player to register at a level would be selected to move first, the second to last next, etc.

Other Considerations:

Players participating at the level for which their parent is a Head Coach would play on their parent’s team regardless of the Player’s school, unless the parent elects not to invoke this exception.

All recommendations are subject to approval by the Board of Directors.

This policy is subject to review by GEJFA.